Expired vehicle licence
An overdue licence can expose a business to enforcement action, fines or vehicle downtime. Early alerts support timely renewal.
Fleet compliance & operational control
Every asset.
Every document.
Under control.
Know what is expiring, who is responsible and how far each renewal has progressed. CertiFleet brings your fleet and compliance records into one clear, accountable workspace.
Designed for South African operationsDesktop & mobile accessTraceable renewal workflows
CertiFleet / Compliance CentreDEMO VIEW
Good morning, OperationsFleet overview
Valid records124
Due soon12
Critical4
Priority renewals
🚚
TRK-021 · Licence DiscAssigned · Renewal in progress
12 days📋
TRL-014 · RoadworthyDocuments requested
38 days👤
Employee · PrDPAction required
Expired✓
Renewal history capturedEvery change recorded in timeline
TraceableIllustrative product preview · Not live company data
Asset-based recordsVehicles, people and equipment
Early expiry warningsConfigurable by document type
Traceable renewalsAssignments and audit history
Management visibilityWhat needs action today
Why CertiFleet exists
One missed expiry can become a much bigger problem.
Fleet managers juggle vehicle licences, driver documents, medical certificates, insurance, inspections and compliance tasks. When those records live in separate folders and spreadsheets, warnings get missed and ownership becomes unclear.
✓See required, missing, expiring and expired documents from one place.
✓Assign the next action, notify the responsible person and record progress.
✓Keep supporting documents and a history of what happened.
From the office to the yard — a clearer operational picture.
Driver documentation risk
Invalid driver documentation can complicate operations and insurance claims after an incident, depending on the policy and facts.
No evidence of follow-up
When a renewal is handled verbally, management may struggle to establish who was assigned, what was submitted and when.
CertiFleet supports recordkeeping and compliance management; it does not guarantee legal compliance or insurance coverage. Outcomes depend on applicable law, your circumstances and policy wording.
The platform
The tools your operation actually needs.
From basic fuel records to advanced compliance, CertiFleet separates daily essentials from managed renewal workflows.
Asset & employee profiles
Central records for vehicles, trailers, employees, equipment and associated certificates.
ADVANCEDDocument expiry tracking
Manage recorded expiry dates, attachments and alerts before documents lapse.
BASIC + ADVANCEDDocument Types Library
Configure required documents, renewal lead times and reminder intervals by type.
ADVANCEDRenewal Action Centre
Assign renewals, track stages, upload replacement PDFs or images and review the event timeline.
ADVANCEDNotifications & approvals
Configurable email and push reminders, user permissions and controlled expiry overrides.
ADVANCEDFuel & tank records
Record fuel issues, tank activity and vehicle usage to replace scattered sheets.
BASICYard Control
Review employee and vehicle IN/OUT activity where the required integration is configured.
ADVANCEDTasks & service management
Track responsible people, recurring tasks, service activities and follow-up dates.
ADVANCEDReporting & team access
Action lists, management visibility, exports and role-based permissions.
ADVANCEDRenewal accountability
Not just a reminder. A complete renewal journey.
CertiFleet can make each renewal an assigned process instead of a forgotten email or a note on a desk.
Due for renewal
Document-type rules determine when an expiry enters the reminder period.
Responsibility set
A person receives a detailed email with the required action and dates.
Timeline recorded
Updates, stages, assignments and supporting actions become part of the history.
New proof attached
Record the new expiry and updated certificate, with the previous version archived if selected.
Free platform guide
Understand every part of CertiFleet.
Download our complete PDF guide to learn what CertiFleet does, why compliance tracking matters and how your team can use its modules, renewal processes, approvals and reports.
✓Features, modules and daily operations
✓Step-by-step renewal and document handling
✓South African fleet compliance risk examples
Free download · PDF · 16 pages
Simple, transparent pricing
Choose the right control for your business.
The same prices and plan boundaries as in your supplied website code — presented more clearly.
Basic
Fuel and basic document-expiry administration.
R750 / month
- Fuel issue records
- Storage tank records
- Vehicle fuel usage information
- Basic document records and expiry warnings
- Phone, tablet and desktop web access
For companies primarily managing fuel and expiry dates.
Advanced
Assigned renewal workflows and broader fleet compliance control.
R1,499 / month
Plus R49 per truck per month.
- Advanced assets, documents and requirements
- Fleet health and Action Centre
- Document Types Library and packages
- Renewal assignment, history and uploads
- Tasks and connected yard IN/OUT activity
- Reporting, permissions and system checks
Fuel is not included in Advanced. Fuel belongs to Basic.
Final pricing, VAT treatment, hardware, integrations and optional services are confirmed in your quotation.
| What's included | Basic | Advanced |
|---|---|---|
| Fuel issues, tanks and usage | Included | Not included |
| Document expiry tracking | Included | Included |
| Required document rules and packages | — | Included |
| Managed renewal workflows and audit history | — | Included |
| Tasks, yard integration and asset health | — | Included* |
| Roles, reporting and system checks | — | Included |
*Yard activity requires a compatible configured integration.
Frequently asked questions
Everything you need to know.
What is the difference between Basic and Advanced?
Basic focuses on fuel issues, tank records and simple expiry tracking. Advanced focuses on asset compliance, document requirements, assigned renewals, audit trails, tasks and connected yard activity.
Does Advanced include fuel management?
No. As described in the current plan structure, fuel management is part of Basic, not Advanced. Ask us about your requirements if you need both.
When does a document become eligible for renewal?
Advanced can use the configured reminder lead time from its Document Types Library, for example 90 days before a Roadworthy Certificate expires.
Can the old PDF or image be retained when a renewal is completed?
The renewal completion process can record a replacement document and retain the old version in history where the archive option is selected.
Will CertiFleet guarantee insurance claim payment?
No. CertiFleet is a management and evidence tool; policy cover and claim decisions depend on applicable terms, legislation and the incident circumstances.
Can staff use their phones?
Yes. Both plans are web based and designed for mobile, tablet and desktop access, with an internet connection.
Are NFC trip tracking and GPS logbooks included?
They are not included in these advertised plans. Discuss separate driver-tracking developments and any related pricing with the team.
Can I read the complete platform manual before booking a demo?
Yes, the PDF is available to download free from the Manual section of this page.
Ready to bring your fleet under control?
Tell us how many assets you manage and which problems you want to solve. We'll show you the relevant CertiFleet tools.